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Scholarship and Grant Manager

Job Purpose: The Scholarship and Grant Manager works closely with the Program Director to strengthen and improve the quality of life in northeast Iowa through effective implementation and delivery of the grants, scholarships, and community initiatives programs. The Scholarship and Grant Manager ensures the processes and systems are employed in an efficient manner and meet the needs of grantees, stakeholders, and staff. 

Principal Duties and Responsibilities:

Grants and Scholarship Management

  • Manage the competitive scholarship processes. Procedures include, but are not limited to:
    • Solicit, receive, and process all applications and conduct appropriate due diligence.
    • Assist scholarship seekers (and their supporters including teachers, counselors, and parents) with navigating the application and follow-up processes; assist third party providers.
    • Guide all selection committees (excluding the CFNEIA board’s Scholarship Committee and the Mother Moon committee) in the review and selection process; provide training and/or orientation as needed.
    • Attend and coordinate CFNEIA representation in presenting awards at all high school award ceremonies within the Foundation’s region.
    • Maintain scholarship records with accurate, professional, and timely information including correspondence and receipt of post-acceptance materials.
  • Manage designated scholarship processes including correspondence and receipt of selection forms.
  • Provide annual scholarship application workshop.
  • Manage the following non-competitive grant processes—Donor Advised grants, Agency grants, Restricted Agency grants, Designated grants, and Special Project grants.
  • Conduct periodic grant audits to ensure grant and donor intent is being followed.
  • Manage programs email account.
  • Collaborate with Finance Department to support and facilitate interfund transfers, cashflow needs, and check processing.
  • Collaborate with Marketing and Communications Department to send press releases and provide necessary website updates.

Serve as a key member of the Programs Department

  •  Contribute to the development, execution, and improvement of the grant/scholarship programs and community initiatives.
  • Prepare and/or review grant/scholarship summary reports including for quarterly board meetings and the annual report.
  • Represent CFNEIA, as requested, in community meetings and groups convened by the Community Foundation and others.
  • Serve as backup to Program Manager or Program Director as requested by the Program Director.
  • Maintain updated procedures for position-specific tasks.

Skills/Qualifications/Personal Characteristics:

  • Bachelor’s degree required or equivalent combination of education and experience
  • 3+ years’ experience preferred in a non-profit or profit role
  • Experience in managing and improving processes and procedures
  • Proven ability to partner/collaborate with key stakeholders
  • Excellent interpersonal, written, and oral communication skills
  • Proficient with Microsoft Office Suite (especially Outlook, Word, and Excel) required
  • Willingness to travel required (valid driver’s license required)
  • Strong database skills and ability to efficiently manage and deploy data
  • Work style characterized by self-motivation, initiative, and integrity
  • Committed to confidentiality, effectiveness, and efficiency
  • Flexibility within a changing and sometimes stressful environment
  • Commitment and ability to work both independently and as part of small office team
  • Demonstrates professional and personal commitment to racial equity and the mission, vision and values of the Foundation

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel: This position requires periodic travel to off-site locations and may account for up to 10% of your time.

To Apply: Click the button below to apply. Please make sure to upload your cover letter and resume where indicated on the application form. 

Click Here for Application Form