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Accounting Associate

Job Purpose: This position provides support for the Foundation’s Finance department as outlined below and assigned by the Finance Manager.

Job Type: Part-Time (.5 FTE)

Principal Duties and Responsibilities:

Finance Department

  • Assist in the accounts payable process by cutting checks, reviewing documentation to ensure accuracy of amount and vendor information and following up with payees on checks outstanding.
  • Enter and post gifts into the Foundation Management System and ensure gift amounts and information matches provided gift documentation.
  • Reconcile monthly investment accounts and prepare journal entries where necessary.
  • Assist with preparation of the annual financial audit.
  • Assist in creating Available to Spend reports for all grant cycles.
  • Generate quarterly fund statements.
  • Generate financial reports upon request.
  • Prepare invoices for insurance policy premiums and scholarship supplemental payments.


  • Revise and create documentation as it pertains to responsibilities.
  • Provide general phone call queue response and call routing.
  • Scanning of financial records for electronic filing.
  • Assist in managing the office door schedules via system application as they relate to groups utilizing the Community Room.
  • Assist in managing the HVAC settings and schedules via system application.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Skills/Qualifications/Personal Characteristics:

  • Associate’s or Bachelor’s degree with a minimum of two years relevant experience preferred. High school diploma with three to five years relevant experience required.
  • Excellent interpersonal, written, and oral communication skills.
  • Proficient with Microsoft Office Suite (especially Outlook, Word, Excel) required.
  • Mail merging experience preferred.
  • Strong database skills and ability to efficiently manage and deploy data. Foundation Management System knowledge preferred.
  • Work style characterized by self-motivation, initiative, and integrity.
  • Committed to confidentiality, effectiveness, and efficiency.
  • Commitment and ability to work both independently and as part of a small office team.

Travel: Minimal travel is expected for this position.

To Apply: Click the button below to apply. Please make sure to upload your cover letter and resume where indicated on the application form. 

Click Here for Application Form